Mosaic Templars Cultural Center Rental Policy

Public Access

The Mosaic Templars Cultural Center, located at the corner of West Ninth and Broadway Streets, is open to the public Monday through Saturday from 9:00 am to 5:00 pm and on Sundays from 1:00 pm to 5:00 pm. The museum will be closed for the following holidays: New Year’s Day, Thanksgiving Day, Christmas Eve, and Christmas Day. The museum may be closed at other times at the discretion of the Director of the Mosaic Templars Cultural Center, the Deputy Director of Museums for the Department of Arkansas Heritage, or the Director of the Department of Arkansas Heritage, for reasons of public safety or security. The offices of the Mosaic Templars Cultural Center are open Monday through Friday from 8:00 am to 5:00 pm.

There will be no admission charge. The museum will provide daily guided tours Monday through Saturday between 9 am and 12 pm and 1 pm and 4 pm and between 1 pm and 4 pm on Sunday. The tours will begin on the hour and will last approximately 45 minutes. A self-guided tour option will also be available.

The Mosaic Templars Cultural Center will charge admission for special events several times a year for the benefit of the public. Notice of special events, exhibits, programs, and tours will be disseminated to the public through press and media releases.

Private Use

In addition to the public events sponsored or co-sponsored by the Mosaic Templars Cultural Center, the provision is herein made for private use by individuals and organizations of the Third Floor Auditorium (see floor plan on page 43). No private use may interfere with the operation of the Mosaic Templars Cultural Center as a public museum facility, and a reasonable charge will be made for each private use. The area available, the duration of the use, and the number of participants may be limited for reasons of safety to the public or security by the Mosaic Templars Cultural Center.

Applications for private use of the Mosaic Templars Cultural Center property must be made in writing (including electronic mail). Specific conditions governing the use of the Mosaic Templars Cultural Center will accompany the reply, and must be accepted by the applicant before the event. Payment of all charges must be received before the date of the event. The charge consists of a nonrefundable rental fee plus a refundable cleaning and damage deposit. Final confirmation of facility use will not be made until the applicant accepts the museum’s conditions and full payment is received by the Mosaic Templars Cultural Center.

The Mosaic Templars Cultural Center is a museum and cultural center, its first responsibility being to the building, collections, and programs. Planned museum activities will not be displaced to accommodate private use.

Private use of the Mosaic Templars Cultural Center will be available only when the following conditions are agreed to and met:

The user will file a Special Usage Plan form and a Special Usage Agreement form with museum staff.
The user agrees that the Mosaic Templars Cultural Center facility and grounds will not be used to sell a product, announce a fund raising activity or hold a fundraising event unless the Mosaic Templars Cultural Center is the sole beneficiary of all funds raised or receives the profit of all items sold.
A fee will be charged to all who use the facility and/or grounds according to the fee schedule included later in this section.
The renter is responsible for set-up and cleanup.
No evening event may exceed 5 hours from start to finish including set-up and clean-up.
Daytime events can only be held during the hours of 9:00 am and 5:00 pm Tuesday through Friday. No daytime event may exceed 8 hours from start to finish including set-up and clean-up. All clean-up must be completed by 5:00 pm.
Alcoholic beverages may be served for two hours only and only during events starting after 5:00 pm. Alcoholic beverages may be served only by professional bartenders/waiters.
Food and drink are to be catered by a professional firm approved by the Mosaic Templars Cultural Center and will be restricted to areas designated by the Mosaic Templars Cultural Center. Caterers are required to do their own set-up and clean-up. The Mosaic Templars Cultural Center does not have a catering kitchen. Caterers must serve from the 4th Floor Storage Areas (designated by MTCC staff) or all food must be self contained on the wood floors of the Auditorium.
No beer kegs, margarita machines, popcorn machines, cotton candy machines, ice cream machines, bubble machines, smoke/fog machines, candles, champagne fountains or ice sculptures will be allowed in the building under any circumstances. Chafing dishes with sterno may be used. All trash must be removed from the building and deposited in the MTCC’s dumpster.
Smoking is prohibited on museum property
Small musical ensembles are permitted including electrical keyboard instruments. Pianos are to be provided by a professional piano firm approved by the Mosaic Templars Cultural Center and use of a piano for an event will be approved on a case by case basis by the Director and/or Assistant Director of the Mosaic Templars Cultural Center.
No alterations of the galleries, walls or any part of the building or exhibits are permitted in any way.
Renter or user must provide tables, chairs, tablecloths, electronic and/or audiovisual equipment, and any other supplies necessary for the function. All table and chair sizes and quantities plus electronic/audiovisual equipment must be reviewed and approved by museum personnel. All tables, chairs, linens, and equipment rented from a third party must be removed from the Mosaic Templars Cultural Center immediately after the event and within the allowed timeframe. The renter must speculate that the third party send a full crew to removed all rented equipment.
The renter will provide licensed security guards from the contracted security firm used by Mosaic Templars Cultural Center for all events in the building’s rented spaces at the renter’s expense. The ratio for security is (1) guard for every 200 participants. At least (1) guard is required for all rentals, even those having fewer than 200 participants.
At least (2) weeks written notification of cancellation is required or the full usage rate will be charged.
The renter is responsible for and will assume the cost of any damages to the building and its contents or to the grounds during the function.
Failure to return proper paperwork at least (1) month prior to the event absolves the responsibility of the Mosaic Templars Cultural Center to hold the date.
The Director and/or Assistant Director must approve early delivery of decorations, floral arrangements, food and/or beverages.
No food or drink is permitted in the exhibit area on the 1st floor or other areas temporarily designated as exhibit areas by the staff of the Mosaic Templars Cultural Center.
Food and drink is permitted on the hardwood floor in the Third Floor Auditorium and in the Balcony of the Auditorium unless these areas have been temporarily designated as exhibit areas by MTCC Staff.
No fastening or securing devices of any kind (including banners) may be used inside or outside the Mosaic Templars Cultural Center.
No weddings, wedding receptions, or wedding bridal portraits will be allowed at the Mosaic Templars Cultural Center.